Personal Data Processing Policy

General Provisions

1.1. This Personal Data Processing Policy (hereinafter referred to as the “Policy”) defines the rules for collecting, processing, storing, and protecting the personal data of users of the website https://procars-test.new.hor-hosting.top/ (hereinafter referred to as the “Operator”).
1.2. The Operator processes personal data in accordance with the requirements of the Law of Ukraine “On Personal Data Protection” and other regulatory acts governing the protection of personal data, as well as taking into account the requirements of the European GDPR Regulation, if it concerns users from the European Union.
1.3. The Operator aims to ensure the proper protection of users’ personal data and to respect their rights and freedoms during data processing.
1.4. The Policy applies to all personal data collected through the website during registration, order placement, car rental requests, and other interactions with the user.

Key Terms

2.1. Personal Data — any information directly or indirectly related to an individual, including but not limited to name, surname, email, phone number, passport details, driver’s license data, payment details, etc.
2.2. Sensitive Personal Data — data relating to racial or ethnic origin, health, religious or other beliefs, political preferences, etc. The Operator does not collect or process sensitive personal data except in cases provided by law.
2.3. Processing of Personal Data — any action or set of actions performed with personal data, including collection, recording, storage, use, transfer, modification, destruction, and other operations.
2.4. Operator — a legal entity or individual entrepreneur who processes personal data and determines the purposes and means of their processing.
2.5. Data Subject — an individual to whom personal data relates. In this case, it refers to a website user who provides their data for car rental or other services.
2.6. Consent of the Data Subject — a voluntary, conscious, and clear expression of will by the data subject, expressed in the form of a written or electronic signature, confirming consent to the processing of personal data.
2.7. Automated Processing of Personal Data — processing of personal data using technical means without direct human involvement.
2.8. Transfer of Personal Data — any actions involving the disclosure of personal data to third parties or organizations (e.g., when processing payments or delivering a car).

Rights and Obligations of the Operator

3.1. The Operator has the right to:

• Collect, store, and process users’ personal data to fulfill car rental agreements.
• Require users to provide necessary personal data to fulfill the agreement.
• Use personal data to provide additional services, inform about promotions and news, if the user has given consent.

3.2. The Operator is obliged to:

• Protect personal data from unauthorized access, alteration, or loss.
• Provide users with access to their personal data upon request.
• Inform users about the processing of their data, their rights, and procedures for accessing or deleting their data.
• Notify users about any personal data security breaches, if such occur.

Rights of Data Subjects

4.1. Users have the right to:

• Obtain information regarding the processing of their personal data.
• Request correction, blocking, or deletion of their personal data if it is inaccurate or processed unlawfully.
• Withdraw their consent to the processing of personal data at any time, provided it does not conflict with the law or the terms of the agreement.
• File a complaint with the authorized personal data protection authority.

4.2. Users are obliged to:

• Provide the Operator with accurate personal data necessary for fulfilling the car rental agreement.
• Inform about changes to their personal data to keep it up to date.

Principles of Personal Data Processing

5.1. Lawfulness and fairness: Personal data is processed on legal grounds — with the subject’s consent or under an agreement.
5.2. Purpose limitation: Personal data is collected solely for specific purposes, such as providing car rental services.
5.3. Data minimization: The Operator processes only the data necessary to achieve the processing purpose (e.g., passport data, driver’s license number, contact information).
5.4. Accuracy and relevance: The Operator takes measures to ensure the accuracy and relevance of the personal data provided by users.

Purposes of Personal Data Processing

6.1. The Operator processes personal data for the following purposes:

• Execution of car rental agreements.
• Processing of payments and financial transactions.
• Communication with the user to fulfill the agreement.
• Providing information about the Operator’s services, promotions, and news (subject to user consent).
• Using data to improve user interaction through personalized offers.

Conditions of Personal Data Processing

7.1. Personal data is processed with the user’s consent, provided when filling out the rental form or registering on the website.
7.2. Processing may also be carried out without user consent if necessary to fulfill the agreement or in accordance with the laws of Ukraine.

Personal Data Security

8.1. The Operator applies organizational and technical measures to protect personal data from unauthorized access, destruction, modification, blocking, or dissemination.
8.2. To ensure data security during transmission over the Internet (SSL/TLS), encryption and other technical measures are applied.

Cross-Border Transfer of Personal Data

9.1. The Operator may transfer personal data outside Ukraine to fulfill car rental agreements or provide additional services. In the case of cross-border transfer, the Operator ensures an appropriate level of data protection in accordance with the law.

Changes to the Policy

10.1. The Operator has the right to amend this Policy at any time. Changes take effect after being published on the website.
10.2. The Operator will inform users about changes by publishing the updated version of the Policy on the website.

Contact Information

11.1. For questions or requests regarding personal data processing, users may contact the Operator at: pro2cars.info@gmail.com.